Applicant and Candidate Privacy Policy

This policy explains:

What information we collect during our application and recruitment process and why we collect it;
How we use that information; and
How to access and update that information.

Your use of “Enplas” services is governed by any applicable terms and our general Privacy Policy.

“Enplas” means the following companies. (Same as below)

Enplas Corporation, with a place of business at 2-30-1 Namiki, Kawaguchi City, Saitama 332-0034, Japan

Enplas America, Inc., with a place of business at 299 Park Ave, 41st Floor New York, NY 10171, U.S.A.

Enplas (U.S.A.), Inc., with a place of business at 1901 West Oak Circle, Marietta, Georgia 30062, U.S.A.

Enplas Microtech, with a place of business at 3211 Scott Blvd, Suite 103, Santa Clara, CA 95054, U.S.A.

Enplas Life Tech, Inc., with a place of business at 230 Sardis Road, Asheville, NC 28806, U.S.A.

Enplas Tech Solutions, Inc., with a place of business at 3211 Scott Blvd, Suite 103, Santa Clara, CA 95054, U.S.A.

Types of information we collect

This policy covers the information you share with us and/or which may be acquired or produced by Enplas, its subsidiaries and its affiliates during the application or recruitment process including:

Your name, address, email address, telephone number and other contact information;
Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process;
Information from interviews and phone-screenings you may have, if any;
Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
Details of how you heard about the position you are applying for;
Any sensitive and/or demographic information processed during the application or recruitment process such as gender, information about your citizenship and/or nationality, medical or health information and/or your racial or ethnic origin;
Reference information and/or information received from background checks (where applicable), including information provided by third parties;
Information relating to any previous applications you may have made to Enplas and/or any previous employment history with Enplas;
Your information from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g., your LinkedIn profile); and/or
Information related to any assessment you may take as part of the interview screening process.

How we use information we collect

Your information will be used by Enplas for the purposes of carrying out its application and recruitment process which includes:

Assessing your skills, qualifications and interests against our career opportunities;
Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job;
Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities at Enplas;
Creating and/or submitting reports as required under any local laws and/or regulations, where applicable;
Where requested by you, assisting you with obtaining an immigration visa or work permit where required;
Making improvements to Enplas’s application and/or recruitment process including improving diversity in recruitment practices;
Complying with applicable laws, regulations, legal processes or enforceable governmental requests; and/or
Proactively conducting research about your educational and professional background and skills and contacting you if we think you would be suitable for a role with us.
As part of our commitment to equal opportunity employment, we may process information regarding your membership in various organizations to support our diversity and inclusion efforts. This may include associating participant membership with sensitive and/or demographic information.

We will also use your information to protect the rights and property of Enplas, our users, applicants, candidates, employees or the public as required or permitted by law.

If you are offered and accept employment with Enplas, the information collected during the application and recruitment process will become part of your employment record.

If EU data protection or UK data protection law applies to the processing of your information, our legal basis for processing your information

We collect and process your information where it is necessary in order to take steps, at your request, prior to our potentially entering into a contract of employment with you.

We may also seek your consent to process your personal information in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.

Who may have access to your information

Your information may be shared with our affiliates, subsidiaries or joint ventures and in other jurisdictions, in relation to the purposes described above. If you have been referred for a job at Enplas by a current Enplas employee, with your consent, we may inform that employee about the progress of your application and let the Enplas employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Enplas employee we may consult with that employee for feedback on you.
Enplas may also use service providers acting on Enplas’s behalf to perform some of the services described above including for the purposes of the verification / background checks. These service providers may be located outside the country in which you live or the country where the position you have applied for is located.
Enplas may sometimes be required to disclose your information to external third parties such as to local labor authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.
We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your referees), or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of Enplas, our users, applicants, candidates, employees or the public or as otherwise required by law.
It is your responsibility to obtain consent from referees before providing their personal information to Enplas.
Enplas operates globally, which means your information may be stored and processed outside of the country or region where it was originally collected including in the United States. In some of these countries, you may have fewer rights in respect of your information than you do in your country of residence. Regardless of where your information is processed, we apply the same protections described in this policy. We also comply with certain legal frameworks relating to the transfer of data, such as the European frameworks described below. The European Commission has determined that certain countries outside of the European Economic Area (EEA) adequately protect personal data. You can review current European Commission adequacy decisions on the Commission website. To transfer data from the EEA to other countries, such as the United States, we comply with legal frameworks that establish an equivalent level of protection with EU law.
- Model contract clauses. The European Commission has approved the use of model contract clauses as a means of ensuring adequate protection when transferring data outside of the EEA. By incorporating model contract clauses into a contract established between the parties transferring data, personal data is considered protected when transferred outside the EEA or the UK to countries which are not covered by an adequacy decision. We rely on these model contract clauses for data transfers.
- EU-U.S. and Swiss-U.S. Privacy Shield Frameworks. We comply with the EU-US and Swiss-US Privacy Shield Frameworks as set forth by the US Department of Commerce regarding the collection, use and retention of personal information from the EEA member countries and the United Kingdom (UK) as well as Switzerland, respectively. Enplas is subject to the investigatory and enforcement powers of the US Federal Trade Commission (FTC). If you have an inquiry regarding our privacy practices, we encourage you to contact us. You may also refer a complaint to your local data protection authority and we will work with them to resolve your concern. Enplas takes appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.

Our retention of your information

If you apply for a job at Enplas and your application is unsuccessful (or you withdraw from the process or decline our offer), Enplas will retain your information for a period after your application. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at Enplas and to help us better understand, analyze and improve our recruitment processes.

If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact us. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.

Your rights in respect of your information

In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update or review your information, request that it be deleted or anonymized, or object to or restrict Enplas using it for certain purposes.

If you wish to exercise a right of access please contact us. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request.

If you are in the EEA, the UK or Switzerland and if you can’t find the answer to your question in this policy, you can contact Enplas’s Data Protection Officer at legal-dept@enplas.com. Depending on your country of residence, you may also raise any questions or concerns you have regarding your personal information with your local data protection authority.

EU privacy rights notice

If you are located in the EEA, UK or Switzerland, you have the right to ask Enplas for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to our processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority.

California privacy rights notice

This California Privacy Notice (“CA Notice”) supplements our other privacy notices and applies only to California residents. This CA Notice sets forth the disclosures and rights for California residents regarding their information, as required by the California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act. Terms (including defined capitalized terms) used in the CA Notice have the same meanings given in the CCPA and the regulations implementing the CCPA, unless otherwise defined.

Consistent with the “Information we collect” section above, we may collect the following categories of information about California residents (“CA Personal Information”):

Personal Identifiers, including your name, date of birth, address, e-mail address, phone number and other contact media, and information you choose to provide in social media.
Sensitive Identifiers, such as your social security number, passport number, driver’s license and state identification card number.
Characteristics of protected classifications under California or federal law, including racial/ethnic origin, veteran status, gender and disability.
Professional or employment-related information, including your work history, your time and performance at previous employment, information included in your CV/resume and responses to questions presented in the application.
Education information, including your education history.
Other information, such as background checks, including criminal record checks, security vetting, credit history, inferences drawn from any of the information collected, and other details of your eligibility to work.

Please note, we only use the Sensitive Identifiers listed above for recruitment/application purposes and associated reporting and analysis. We do not infer characteristics about you from this information.

Consistent with the “How we use information we collect” section above, we may use CA Personal Information for the following business purposes:

To receive and review job applications.
To administer and manage your registrations and job applications.
To recruit and select staff for roles we have advertised and for which you have applied.
To ensure our legitimate business interests and legal rights. This includes, but is not limited to, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements.
To meet requirements to ensure you are eligible to work under local laws including immigration laws.
To make deductions from payroll for tax and social security purposes and providing information to tax and social security authorities, as required by law and where you have successfully obtained a role at Enplas.
To send you alerts about new roles at Enplas (where you have given consent for us to do so).

Consistent with the “Who may have access to your information” section above, we may share your information with other Enplas group companies, certain service providers related to our recruitment process, and government agencies.

Your California Privacy Rights

If you are a California resident, you may have the following rights:

Right to Know: You have the right to submit a verifiable request for information on the categories of CA Personal Information that we collect, the categories of sources of such information, the business or commercial purpose for collecting that information, and the categories of third-party recipients of such information, and for copies of specific pieces of your CA Personal Information collected by us, subject to certain exceptions.
Right to Delete: You have the right to submit a verifiable request for the deletion of CA Personal Information that you have provided to us, subject to certain exceptions.
Right to Correct: You have the right to submit a verifiable request for the correction of inaccurate CA Personal Information maintained by us, taking into account the nature of the information and the purposes of processing the information.
Right to Restrict Use and Disclosure of Sensitive Personal Information: This right only applies to Sensitive Personal Information collected or processed by us for the purpose inferring characteristics about you. As noted above, we do not collect or process your Sensitive Personal Information for the purpose inferring characteristics, and therefore this right does not apply.
No “Sales” and no “Sharing” (i.e., disclosure for cross-context behavioral advertising): Enplas does not “Sell” the CA Personal Information of any job applicants. Enplas also does not “Share” the CA Personal Information of any job applicants for cross-context behavioral advertising. Therefore, we do not offer the right to opt-out of the “Sale” or “Sharing” of your CA Personal Information.

How to Exercise Your Rights

You can contact us at legal-dept@enplas.com to access, delete or correct your personal information. Alternatively, we will respond to access, deletion, and correction requests in accordance with applicable law if it can verify the identity of the individual submitting the request.

How We Will Verify Your Request:

The processes that we follow to verify your identity when you make a request to know, correct, or delete are described below. The relevant process depends on how and why the request is submitted.

Requests to Know Categories or Purposes: We will match at least two data points that you provide with your request, or in response to our verification request, against information about you that we already have in our records and that we have determined to be reliable for purposes of verifying your identity. Examples of relevant data points include your mobile phone number or your zip code.
Requests to Know Specific Pieces of Personal Information: We will match at least three data points that you provide with your request, or in response to our request for verification information, against information that we already have about you in our records and that we have determined to be reliable for purposes of verifying your identity. In addition, we may require you to sign a declaration under penalty of perjury that you are the individual whose CA Personal Information is the subject of the request.
Requests to Correct or Delete Personal Information: Our process for verifying your identity will depend on the sensitivity (as determined by Enplas) of the CA Personal Information that you ask us to correct or delete. For less sensitive information, we will require a match of two data points as described in Point No. 1, above. For more sensitive information, we will require a match of three data points and a signed declaration as described in Point No. 2, above.

If we cannot verify your identity based on the processes described above, we may ask you for additional verification information. If we do so, we will not use that information for any purpose other than verification. If we cannot verify your identity to a sufficient level of certainty, we will let you know promptly and explain why we cannot process your request.

Authorized Agents

If an authorized agent submits on your behalf a request to know, correct or delete, the authorized agent must submit with the request either (a) a power of attorney, signed by you, that is valid under California law; or (b) another document signed by you that authorizes the authorized agent to submit the request on your behalf. In addition, we may ask you or your authorized agent to follow the applicable process described above for verifying your identity.

Enplas’s Non-Discrimination and Non-Retaliation Policy

Enplas will not unlawfully discriminate or retaliate against you for exercising your rights under the CCPA.

Changes to this Policy

We may change this policy from time to time. We will post any changes to this policy on this page. Each version of this policy is identified at the bottom of the page by its effective date.

September 30, 2023.